Meeting leaders or planners need to define a clear purpose and analyze the audience to determine whether a meeting is the best forum for what they want to accomplish.
To ensure that meeting are productive, we must conduct the necessary planning by clarifying purpose and expected outcome, determining topic for the agenda, selecting attendees, considering the setting, determining when to meet, establishing needed meeting information.
If leader have done so beforehand, they should announce at the start of the meeting the decision-making approach that they plan to use, clarify leader and attendee roles and responsibilities, establish meeting ground rules, and use common problem-solving tools
Ensuring process facilitation is a leader’s responsibility may call for use of skilled facilitation IT should be prepared to handle some of the most common meeting problems, manage meeting conflict, and deal with issues arising from cultural differences.
There are four steps bring the meeting to action, assign specific task to specific people, review all action and responsibility, provide a meeting summary, follow up on action items on a reasonable time.
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